Admin / Secretarial / PA

The Careers Service is looking for an enthusiastic individual to provide administrative support within our busy and friendly Employer Team. We work with employers to help promote their opportunities to students, and establish the University of Edinburgh as a university of choice for global talent.  Annually, we publish 1000s of vacancies, run online and in-person large-scale careers events (7 Fairs or festivals), and host and promote 100s of employer events. This role supports effective delivery of these services to employers including administrative duties such as processing invoices, statistical reporting, and promotion of opportunities.

Compile Shift, Daily, Weekly & Monthly Performance Reports - Collate Downtime information from Tracking System - Validate & Complete Production Record Sheets for each order & enter information in to system - Allocate Daily Headcount by Line - Print Blank Record Sheets & issue to defined Locations at each line - Collate & Track All Team Holidays - Order Consumable Parts used in various departments - Administer Training Records, ensuring all refresh training carried out & documentation updates are issued

Responsibilities: Communicate (phone & emails) with clients/customers about work bookings and update scheduler Communicate with engineers about work booking and update scheduler Plan staff time and sub-contractors as required. Advise tenants of surveys & works as required. Invoice works in timely manner - enter SOR & Variations through QL & send any reports required. Collate information for Invoice & approval by the relevant manager, raise invoices for clients, complaint resolution if they arise Check and update work monitors as per daily tasks Ensure engineers times are fully booked and assist engineers with works queries. Chase engineers for paperwork - certificates etc. Raise purchase orders for sub-contractors Standby Rota participation Provide cover for the Contracts dept. phones as required

Responsibilities will include but are not limited to: Handling email and telephone enquiries and taking the relevant details Raising invoices, chasing payments, VAT returns Preparing the weekly payment run/schedule Producing reports and documents as required Taking, inputting and submitting the workforce timesheets as required Maintaining the computer and hard based filing system, including updating the registers.

A CPI data administrator / collector is responsible for collecting the prices of specific items on a monthly basis in a selection of retail premises across a dedicated town, or city. It is important work that impacts every industry in the country and is taken on two set days every month - always a Monday and Tuesday - with the potential for a short collection on a Friday in some areas.

Key Responsibilities and Duties · Using a case management system (Visual Files) – training provided · Using tracing software – training provided · Data processing accurate information · Quality checking of work · Photocopying and printing various documents · Maintain daily time sheets for the Sheriff Officers workloads · Answering telephone calls · Attend in house meetings · Mail duties · Managing Microsoft Outlook emails and inbox’s · Assist and support new starts including job shadowing · Continued training and mentoring for job understanding · Complete any duties given by senior staff

As an Hire Coordinator based in Livingston branch you’ll be responsible for: • Managing customer asset contracts • Dealing with customer emails and phone calls and putting quotes together • Raising sales hire and stock orders • Maintaining customer databases and stock levels

our duties will include, but not limited to: Engaging and relationship building with current and new customers over the phone and by email Effective management of sales platform to provide feedback and recommendations to increase sales activities Lead generation via social media platforms and other channels

Established in 2005, we’re a leading, nationwide, utilities infrastructure business, providing: - innovative metering and data services - future-proofed network construction and ownership solutions - low carbon service offerings. We partner with major energy suppliers and utility constructors to deliver our services to the UK's most prestigious brands and public sector institutions. Please go to link for more info