Admin / Secretarial / PA

Rock Trust is looking to recruit an experienced Receptionist/Administrator to work in our People and Business Support Team. The postholder will work as part of a small team to provide reception and administrative services for the organisation. This involves tasks such as welcoming guests, responding to queries, reporting, and maintaining databases.

Antenatal Results and Choices (ARC) the only national charity helping parents and healthcare professionals through antenatal screening and its consequences. We offer a vital service throughout the UK. Do you have the dynamism and empathy to fulfil a challenging and rewarding role? Do you want to help ARC ensure parents in Scotland get the very best care at one of the most difficult times in their lives?

You’ll play a key role in delivering high-quality administrative support to ensure the smooth running of our service, helping us meet the needs of children, Safeguarders and partners across Scotland. As the first point of contact for the team, by phone and email, you will support everything from diary management and reporting to file maintenance and coordination. Working closely with our Contract Co-ordinators and leadership team, your work will make a real difference to children’s lives.

As a Sales Administrator at Rentlocally, you will have a diverse range of responsibilities, ensuring the smooth operation of our sales department.

Tasks include, but not limited to: Dealing with patients, healthcare professionals and University personnel both face-to-face and by telephone Responding to general enquiries Managing clinic appointments Electronic filing, document management and workflow Processing prescription requests Processing new patient registrations Accurately updating patient records as appropriate.

Recruitment & Talent Support: Coordinate job adverts, screen CVs, and manage interview scheduling Communicate with candidates throughout the hiring process Maintain accurate records in the applicant tracking system Liaising with recruitment agencies Onboarding & Offboarding: Deliver seamless onboarding experiences for new hires Organise exit interviews and manage offboarding documentation Keep employee records up-to-date and compliant Employee Relations: Be the go-to for employee HR queries and support Assist in handling employee concerns and escalating when needed Contribute to a positive workplace culture through engagement initiatives HR Administration & Compliance: Manage HR databases and prepare reports and documentation Coordinate training and development opportunities Ensure HR practices meet employment law and internal policies Work closely with the company’s external HR partner on policy updates

Generating, and controlling the distribution of, project related documentation, Invoices, Purchase orders, shipping documents and QC packages Work closely with our small team to support one another with project tasks Manage MRP system (MRP Easy) Expediting strict delivery Schedules and communicating the progress Answering Project enquiries General office administration duties ​ Compile QC documentation packages and submit to client on completion of each project Suggest solutions and innovative ideas to meet client needs Plus any other tasks that are seen to be required for this role

The Fellowship and Administration Officer is the main point of contact for Society Fellows, applicants and general enquiries. They administer and update records in the Society’s database and support the delivery of the Society’s annual programme of in-person, online and hybrid events. They also undertake general office administration.