Admin / Secretarial / PA

Generating, and controlling the distribution of, project related documentation, Invoices, Purchase orders, shipping documents and QC packages Work closely with our small team to support one another with project tasks Manage MRP system (MRP Easy) Expediting strict delivery Schedules and communicating the progress Answering Project enquiries General office administration duties ​ Compile QC documentation packages and submit to client on completion of each project Suggest solutions and innovative ideas to meet client needs Plus any other tasks that are seen to be required for this role

The Fellowship and Administration Officer is the main point of contact for Society Fellows, applicants and general enquiries. They administer and update records in the Society’s database and support the delivery of the Society’s annual programme of in-person, online and hybrid events. They also undertake general office administration.

The Communications and Participation Assistant will support the delivery of Capital City Partnership’s Whole Family Equality Project. The Whole Family Equality Project aims to arrive at a better understanding of what makes sustainable, good quality employment for people from ethnic minorities in Edinburgh and brings together organisations who are working with those individuals, supporting collaborative work. It develops resources to help employers diversify their workforces and support their employees from Minority Ethnic communities to thrive in the workplace. At the heart of all that we do is an understanding of the experience of education, training and employment by people from ethnic minorities and refugees; learning from the project will be further enhanced and tested through the lens of lived experience by the Skilled Voices Panel.

Living Rent is continuing to build membership and power across Scotland. And just now, we are hiring a community organiser in Edinburgh. This post aims to support members to build power in their community and win real changes locally and nationally. You will be working with the organisers across Scotland to build and support branches of Living Rent in Edinburgh.

Manage new accounts Ensuring outstanding accounts are collected Reconciliation of customer accounts Resolve queries with customer and branches Weekly debt reviews Forecast unexpected payments Update data base with the progress on outstanding accounts Raising credit paperwork and issuing copies of invoices and credits Chase and resolve debts Process funds, taking payments, uploading payments from branches. Upload delivery note, send statements,

Direct delegates to their class / advise they sign in on their phone each day in centre Photocopying, scanning, printing of coursework including disclaimer letters Data entry (google docs) various spreadsheets Emailing reports to clients/authorising engineers Registering delegates on City & Guilds Producing attendance or achievement certificates Organising resit exams Booking hotels Ordering lunches on a weekly basis Ordering of stationery and perishables Stocking up classrooms with teas, coffees etc Updating details Dealing with queries Advising maintenance of any issues Ad hoc duties as and when needed

Deal with all correspondence in/out of the establishment and distribute to relevant department ensuring adherence to the latest policies and procedures. Record and process all special and recorded delivery items, incoming and outgoing. Be part of a muti-tasked team to provide a service to the prison, this will include providing cover for other administrators when required. Undertake duties as required that will contribute to the effective operation of the prison. Manage and maintain stock for the Mail room via procurement processes

Assist in planning reactive maintenance work for our technicians - Communicate with customers via email and phone regarding queries - Raise purchase orders for third-party contractors - Generate invoices to recharge costs back to customers - Coordinate with depots on stock availability and other logistical tasks - Support the wider team in ensuring efficient scheduling and resource management